Meeting Room Reservations

Go directly to our reservation site at: https://winfield.librarycalendar.com/reserve-room.

For our full meeting room policy, visit: www.winfield.lib.il.us/Policies/MeetingRoom.pdf.

     
Meeting Room FAQ:   Who may reserve the meeting room?
  • You must be at least 18 years old.
  • All reservations must be affiliated with a Winfield community group or organization.
  • Groups or organizations must be composed mainly of citizens who reside in areas that are taxed for Winfield Library service.
  • Only nonprofit groups may use the meeting room.

How far in advance may I reserve the meeting room?

  • Reservations must be made at least 48 hours in advance.
  • Reservations may be made for the current 90 days on a rolling basis.

Are fees or sales allowed in the meeting room?

  • No fees may be charged for admission and nothing may be sold on library property.

What is the maximum room capacity?

  • 82 people

How many tables and chairs are available?

  • 8 tables, 60 chairs

What equipment is available?

  • Kitchenette:
    • Coffee Maker
    • Microwave Oven
    • Sink
  • Technology:
    • Blu-Ray/DVD Player with Remote Control
    • Digital Projector with Remote Control
    • Overhead Projector
    • Screen - Drops from Ceiling
    • Soundbar with Remote Control
    • VGA, HDMI, Ethernet Cables for AV Equipment
  • Furnishings:
    • Approximately 60 Chairs
    • 8 Tables - 6 Feet Long
    • Podium with Microphone Available
    • Tack Board on Room Divider
    • White Board on Room Divider

Who is responsible for setting up the meeting room?

  • Groups are expected to set up the meeting room for their own use and clean up before leaving.

What if there is a conflict with a library event?

  • The library will make every effort to reserve the meeting room in advance to avoid scheduling conflicts.
  • The library reserves the right to cancel any scheduled reservation in the event that the space is needed for library business or programs. The library will endeavor to give one week notice of any cancellation.
     
How to Reserve a Room:  
  • Go to our reservation site at: https://winfield.librarycalendar.com/reserve-room.

  • Choose to search by room or by day.
    • Searching by room:
      Click the Room Details button.
      Scroll down and select a date.
    • Searching by day:
      Select a time and duration for your reservation, then click Apply.

  • Once you've found your date, click the blue plus sign button next to the start time of your event.

  • Fill out the reservation form in full. Be sure to select an Organization Type from the drop-down menu. Click Submit.

  • You will be notified by email that we have received your request and it is awaiting approval. Your time slot will be held while awaiting approval.

  • You will be notified by email once the reservation is approved.